Personal website of Gregory K. Maxey, Commander USN (Retired)
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The purpose of this Microsoft Word Tips & Microsoft Word Help page is to show you can place headings, notes, or other text in the page margins. MVP Suzanne Barnhill offers a comprehensive discussion on this topic in her tutorial Marginal Text. One of the methods that she proposes is a margin text style. This can be fiddly (Suzanne's own words) to set up.
I second Suzanne's assessment. I tried setting up a similar style (without her tutorial) and struggled considerably. After that I thought, why not use a macro to do the dirty work? Once a basic Margin Text style is set up it is a cinch to edit and refine to an individual user's taste. After all it is a style and all styles are easily modified.
Here is the code:
Sub MarginTextStyle() Dim styleName As String Dim oStyle As Style styleName = "Margin Text" 'Create/Setup the style For Each oStyle In ActiveDocument.Styles If oStyle.NameLocal = styleName Then GoTo Setup Next oStyle ActiveDocument.Styles.Add Name:=styleName, Type:=wdStyleTypeParagraph Setup: With ActiveDocument.Styles(styleName) .AutomaticallyUpdate = False .BaseStyle = "" .NextParagraphStyle = "Normal" End With With ActiveDocument.Styles(styleName).Font .Size = 8 .ColorIndex = wdAuto End With With ActiveDocument.Styles(styleName).ParagraphFormat .LineSpacingRule = wdLineSpaceSingle .WidowControl = False .KeepWithNext = True .KeepTogether = True .OutlineLevel = wdOutlineLevelBodyText .Shading.BackgroundPatternColor = wdColorLightYellow With .Borders .OutsideLineStyle = wdLineStyleSingle .OutsideLineWidth = wdLineWidth050pt .OutsideColor = wdColorAutomatic .DistanceFromTop = 1 .DistanceFromLeft = 1 .DistanceFromBottom = 1 .DistanceFromRight = 1 .Shadow = False End With End With With ActiveDocument.Styles(styleName).Frame .TextWrap = True .WidthRule = wdFrameExact 'Accomodate 1.25" margin. Adjust to suit, .Width = 66 .HeightRule = wdFrameAuto .RelativeHorizontalPosition = wdRelativeHorizontalPositionPage .RelativeVerticalPosition = wdRelativeVerticalPositionParagraph .HorizontalDistanceFromText = InchesToPoints(0.08) .VerticalDistanceFromText = InchesToPoints(0) .LockAnchor = False End With lbl_Exit: Exit Sub End Sub
See: Installing Macros for instructions on how to set up and use the macros provided in this Microsoft Word Help & Microsoft Word Tips page.
After running the macro your template will contain a new style "Margin Text"
That's it! I hope you have found this tips page useful and informative.
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