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Personal website of Gregory K. Maxey, Commander USN (Retired)
The information, illustrations and code contained in my "Microsoft Word Tips" are provided free and without risk or obligation.
However, the work is mine. If you use it for commercial purposes or benefit from my efforts through income earned or time saved then a donation, however small, will help to ensure the continued availability of this resource.
If you would like to donate, please use the appropriate donate button to access PayPal. Thank you!
This Microsoft Word Tips & Microsoft Word Help page provides a VBA procedure to print multiple numbered copies of a document.
Just position your cursor where you want the sequential number to appear, execute the procedure, and follow the prompts.
Sub PrintNumberedCopies()
Dim NumCopies As String
Dim StartNum As String
Dim Counter As Long
Dim oRng As Range
If MsgBox("The copy number will appear at the insertion point." _
& " Is the cursor at the correct position?", _
vbYesNo, "Placement") = vbNo Then End
If ActiveDocument.Saved = False Then
If MsgBox("Do you want to save any changes before" & _
" printing?", vbYesNoCancel, "Save document?") = vbYes Then
ActiveDocument.Save
End If
End If
StartNum = Val(InputBox("Enter the starting number.", "Starting Number", 1))
NumCopies = Val(InputBox("Enter the number of copies that" & _
" you want to print", "Copies", 1))
ActiveDocument.Bookmarks.Add Name:="CopyNum", Range:=Selection.Range
Set oRng = ActiveDocument.Bookmarks("CopyNum").Range
Counter = 0
If MsgBox("Are you sure that you want to print " _
& NumCopies & " numbered " & " copies of this document", _
vbYesNoCancel, "On your mark, get set ...?") = vbYes Then
While Counter < NumCopies
oRng.Delete
oRng.Text = StartNum
ActiveDocument.PrintOut
StartNum = StartNum + 1
Counter = Counter + 1
Wend
End If
lbl_Exit:
Exit Sub
End Sub
With a little modifications you can also print pages dated sequentially for use as a daily planner:
Sub PrintSeqDatedCopies()
Dim i As Long
Dim d As Date
Dim strDate As String
Dim oRng As Range
Dim NumCopies As Long
If MsgBox("The date will appear at the insertion point." _
& " Is the cursor at the correct position?", _
vbYesNo, "Placement") = vbNo Then End
If ActiveDocument.Saved = False Then
If MsgBox("Do you want to save any changes before" & _
" printing?", vbYesNoCancel, "Save document?") = vbYes Then
ActiveDocument.Save
End If
End If
On Error Resume Next
Date_Err_Reentry:
d = CDate(InputBox("Enter the starting date.", "Starting Number", Date))
If Err.Number = 13 Then
MsgBox "Invalid date format"
Err.Clear
GoTo Date_Err_Reentry
End If
On Error GoTo 0
NumCopies = Val(InputBox("Enter the number of copies that" & _
" you want to print", "Copies", 1))
ActiveDocument.Bookmarks.Add Name:="Date", Range:=Selection.Range
Set oRng = ActiveDocument.Bookmarks("Date").Range
i = 0
If MsgBox("Are you sure that you want to print " _
& NumCopies & " sequentially dated " & " copies of this document", _
vbYesNoCancel, "Print Confrimation") = vbYes Then
While i < NumCopies
oRng.Delete
strDate = Format(d, "dddd MMM dd, yyyy")
d = DateAdd("d", 1, d)
oRng.Text = strDate
oRng.Font.Size = "36"
ActiveDocument.PrintOut
i = i + 1
Wend
End If
lbl_Exit:
Exit Sub
End Sub
See: Installing Macros for instructions on how to set up and use the macros provided in this Microsoft Word Help & Microsoft Word Tips page.
This macro was adapted from code posted by Doug Robbins in the MVP FAQ: Sequentially numbering multiple copies of single document using a macro
That's it! I hope you have found this tips page useful and informative.
The information, illustrations and code contained in my "Microsoft Word Tips" are provided free and without risk or obligation.
However, the work is mine. If you use it for commercial purposes or benefit from my efforts through income earned or time saved then a donation, however small, will help to ensure the continued availability of this resource.
If you would like to donate, please use the appropriate donate button to access PayPal. Thank you!